Privacy Policy
Administering Medication Policy
If a child attending Vibrant Minds After School Club requires prescription medication of any kind, their parent or carer must complete a Permission to administer medicine form in advance. Staff at the Club will not administer any medication without such prior written consent.
Ideally children should take their medication before arriving at the Club. If this is not possible, children will be encouraged to take personal responsibility for their medication, if appropriate. If children carry their own medication (eg asthma inhalers), the Club staff will offer to keep the medication safe until it is required. Inhalers must be labelled with the child’s name.
Vibrant Minds After School Club can only administer medication that has been prescribed by a doctor, dentist, nurse or pharmacist. However, if a medicine contains aspirin we can only administer it if it has been prescribed by a doctor. All medication provided must have the prescription sticker attached which includes the child’s name, the date, the type of medicine and the dosage.
A designated staff member will be responsible for administering medication or for witnessing self- administration by the child. The designated person will record receipt of the medication on a Medication Log, will check that the medication is properly labelled, and will ensure that it is stored securely during the session.
Before any medication is given, the designated person will:
Check that the Club has received written consent
Ask another member of staff to witness that the correct dosage is given.
When the medication has been administered, the designated person must:
Record all relevant details on the Record of Medication Given form
Ask the child’s parent or carer to sign the form to acknowledge that the medication has been given.
When the medication is returned to the child’s parent or carer, the designated person will record this on the Medication Log.
If a child refuses to take their medication, staff will not force them to do so. The manager and the child’s parent or carer will be notified, and the incident recorded on the Record of Medication Given.
Certain medications require specialist training before use, eg Epi Pens. If a child requires such medication the manager will arrange appropriate training as soon as possible. It may be necessary to absent the child until such training has been undertaken. Where specialist training is required, only appropriately trained staff may administer the medication.
A child’s parent or carer must complete a new Permission to Administer Medication form if there are any changes to a child’s medication (including change of dosage or frequency).
If a child suffers from a long term medical condition the Club will ask the child's parents to provide a medical care plan from their doctor, to clarify exactly what the symptoms and treatment are so that the Club has a clear statement of the child's medical requirements.
Administering Medication Policy
If a child attending Vibrant Minds After School Club requires prescription medication of any kind, their parent or carer must complete a Permission to administer medicine form in advance. Staff at the Club will not administer any medication without such prior written consent.
Ideally children should take their medication before arriving at the Club. If this is not possible, children will be encouraged to take personal responsibility for their medication, if appropriate. If children carry their own medication (eg asthma inhalers), the Club staff will offer to keep the medication safe until it is required. Inhalers must be labelled with the child’s name.
Vibrant Minds After School Club can only administer medication that has been prescribed by a doctor, dentist, nurse or pharmacist. However, if a medicine contains aspirin we can only administer it if it has been prescribed by a doctor. All medication provided must have the prescription sticker attached which includes the child’s name, the date, the type of medicine and the dosage.
A designated staff member will be responsible for administering medication or for witnessing self- administration by the child. The designated person will record receipt of the medication on a Medication Log, will check that the medication is properly labelled, and will ensure that it is stored securely during the session.
Before any medication is given, the designated person will:
Check that the Club has received written consent
Ask another member of staff to witness that the correct dosage is given.
When the medication has been administered, the designated person must:
Record all relevant details on the Record of Medication Given form
Ask the child’s parent or carer to sign the form to acknowledge that the medication has been given.
When the medication is returned to the child’s parent or carer, the designated person will record this on the Medication Log.
If a child refuses to take their medication, staff will not force them to do so. The manager and the child’s parent or carer will be notified, and the incident recorded on the Record of Medication Given.
Certain medications require specialist training before use, eg Epi Pens. If a child requires such medication the manager will arrange appropriate training as soon as possible. It may be necessary to absent the child until such training has been undertaken. Where specialist training is required, only appropriately trained staff may administer the medication.
A child’s parent or carer must complete a new Permission to Administer Medication form if there are any changes to a child’s medication (including change of dosage or frequency).
If a child suffers from a long term medical condition the Club will ask the child's parents to provide a medical care plan from their doctor, to clarify exactly what the symptoms and treatment are so that the Club has a clear statement of the child's medical requirements.
Administering Medication Policy
If a child attending Vibrant Minds After School Club requires prescription medication of any kind, their parent or carer must complete a Permission to administer medicine form in advance. Staff at the Club will not administer any medication without such prior written consent.
Ideally children should take their medication before arriving at the Club. If this is not possible, children will be encouraged to take personal responsibility for their medication, if appropriate. If children carry their own medication (eg asthma inhalers), the Club staff will offer to keep the medication safe until it is required. Inhalers must be labelled with the child’s name.
Vibrant Minds After School Club can only administer medication that has been prescribed by a doctor, dentist, nurse or pharmacist. However, if a medicine contains aspirin we can only administer it if it has been prescribed by a doctor. All medication provided must have the prescription sticker attached which includes the child’s name, the date, the type of medicine and the dosage.
A designated staff member will be responsible for administering medication or for witnessing self- administration by the child. The designated person will record receipt of the medication on a Medication Log, will check that the medication is properly labelled, and will ensure that it is stored securely during the session.
Before any medication is given, the designated person will:
Check that the Club has received written consent
Ask another member of staff to witness that the correct dosage is given.
When the medication has been administered, the designated person must:
Record all relevant details on the Record of Medication Given form
Ask the child’s parent or carer to sign the form to acknowledge that the medication has been given.
When the medication is returned to the child’s parent or carer, the designated person will record this on the Medication Log.
If a child refuses to take their medication, staff will not force them to do so. The manager and the child’s parent or carer will be notified, and the incident recorded on the Record of Medication Given.
Certain medications require specialist training before use, eg Epi Pens. If a child requires such medication the manager will arrange appropriate training as soon as possible. It may be necessary to absent the child until such training has been undertaken. Where specialist training is required, only appropriately trained staff may administer the medication.
A child’s parent or carer must complete a new Permission to Administer Medication form if there are any changes to a child’s medication (including change of dosage or frequency).
If a child suffers from a long term medical condition the Club will ask the child's parents to provide a medical care plan from their doctor, to clarify exactly what the symptoms and treatment are so that the Club has a clear statement of the child's medical requirements.
Aggressive Behaviour Policy
Vibrant Minds After School Club does not tolerate from any person, whether a parent, carer or visitor: bullying; aggressive, confrontational or threatening behaviour; or behaviour intended to result in conflict. Our Club is a place of safety and security for the children who attend and for the staff who work here.
Unacceptable behaviour
Unacceptable behaviour includes, but is not limited to, the following:
Shouting at members of staff, whether in person or over the telephone
Physically intimidating a member of staff, eg standing too close or blocking their exit
Using aggressive or abusive hand gestures, eg shaking a fist towards another person
Any other threatening behaviour, both physical and verbal
Swearing
Physical violence: pushing, hitting, slapping, punching or kicking
Spitting
Racist or sexist or otherwise abusive comments.
At Vibrant Minds After School Club we do not tolerate such behaviour whether it is directed at the staff or at any of the children in our care.
Procedure
If a parent, carer or member of the public behaves in an unacceptable way towards a member of staff or a child attending the Club, we will take the following steps:
In order to ensure the safety of the children and to limit possible distress, we will remove them from the vicinity of the incident.
The manager or senior member of staff will seek to resolve the situation through calm discussion.
If the individual wishes to make a complaint we will encourage them to follow the Club’s Complaints procedure, or to complain directly to Ofsted if they so choose.
If the individual continues to behave in an aggressive and intimidating manner, we will insist that they calm down or leave the premises immediately.
If the individual refuses to calm down or leave the premises, the manager will contact the police without delay.
When the immediate incident has been resolved, the manager and staff will reflect on the incident, and decide whether it is appropriate to ban the individual from the premises for a period of time. The decision will take into account both the seriousness of the incident and whether the individual has behaved aggressively before.
If we decide that a ban is appropriate, we will write to the individual concerned to inform them of the reasons for the ban and its duration.
Aggressive Behaviour Policy
Vibrant Minds After School Club does not tolerate from any person, whether a parent, carer or visitor: bullying; aggressive, confrontational or threatening behaviour; or behaviour intended to result in conflict. Our Club is a place of safety and security for the children who attend and for the staff who work here.
Unacceptable behaviour
Unacceptable behaviour includes, but is not limited to, the following:
Shouting at members of staff, whether in person or over the telephone
Physically intimidating a member of staff, eg standing too close or blocking their exit
Using aggressive or abusive hand gestures, eg shaking a fist towards another person
Any other threatening behaviour, both physical and verbal
Swearing
Physical violence: pushing, hitting, slapping, punching or kicking
Spitting
Racist or sexist or otherwise abusive comments.
At Vibrant Minds After School Club we do not tolerate such behaviour whether it is directed at the staff or at any of the children in our care.
Procedure
If a parent, carer or member of the public behaves in an unacceptable way towards a member of staff or a child attending the Club, we will take the following steps:
In order to ensure the safety of the children and to limit possible distress, we will remove them from the vicinity of the incident.
The manager or senior member of staff will seek to resolve the situation through calm discussion.
If the individual wishes to make a complaint we will encourage them to follow the Club’s Complaints procedure, or to complain directly to Ofsted if they so choose.
If the individual continues to behave in an aggressive and intimidating manner, we will insist that they calm down or leave the premises immediately.
If the individual refuses to calm down or leave the premises, the manager will contact the police without delay.
When the immediate incident has been resolved, the manager and staff will reflect on the incident, and decide whether it is appropriate to ban the individual from the premises for a period of time. The decision will take into account both the seriousness of the incident and whether the individual has behaved aggressively before.
If we decide that a ban is appropriate, we will write to the individual concerned to inform them of the reasons for the ban and its duration.
Aggressive Behaviour Policy
Vibrant Minds After School Club does not tolerate from any person, whether a parent, carer or visitor: bullying; aggressive, confrontational or threatening behaviour; or behaviour intended to result in conflict. Our Club is a place of safety and security for the children who attend and for the staff who work here.
Unacceptable behaviour
Unacceptable behaviour includes, but is not limited to, the following:
Shouting at members of staff, whether in person or over the telephone
Physically intimidating a member of staff, eg standing too close or blocking their exit
Using aggressive or abusive hand gestures, eg shaking a fist towards another person
Any other threatening behaviour, both physical and verbal
Swearing
Physical violence: pushing, hitting, slapping, punching or kicking
Spitting
Racist or sexist or otherwise abusive comments.
At Vibrant Minds After School Club we do not tolerate such behaviour whether it is directed at the staff or at any of the children in our care.
Procedure
If a parent, carer or member of the public behaves in an unacceptable way towards a member of staff or a child attending the Club, we will take the following steps:
In order to ensure the safety of the children and to limit possible distress, we will remove them from the vicinity of the incident.
The manager or senior member of staff will seek to resolve the situation through calm discussion.
If the individual wishes to make a complaint we will encourage them to follow the Club’s Complaints procedure, or to complain directly to Ofsted if they so choose.
If the individual continues to behave in an aggressive and intimidating manner, we will insist that they calm down or leave the premises immediately.
If the individual refuses to calm down or leave the premises, the manager will contact the police without delay.
When the immediate incident has been resolved, the manager and staff will reflect on the incident, and decide whether it is appropriate to ban the individual from the premises for a period of time. The decision will take into account both the seriousness of the incident and whether the individual has behaved aggressively before.
If we decide that a ban is appropriate, we will write to the individual concerned to inform them of the reasons for the ban and its duration.
Arrivals and Departures
Vibrant Minds After School Club recognises the importance of having robust systems in place to ensure the safe arrival and departure of the children in our care.
The manager will ensure that an accurate record is kept of all children in the Club, and that any arrivals or departures are recorded in the register. The register is kept in an accessible location on the premises at all times. In addition we conduct regular headcounts during the session.
Escorting children to the Club
The Club and school have a clear agreement concerning the transfer of responsibility for children’s safety.
We have risk assessed the route used to escort children to the Club and review it regularly.
The school and the Club keep an identical register of children who require escorting between locations which is updated daily.
Reception, Year 1, Year 2 and Year 4 children will be collected directly from their classrooms by Vibrant Minds. Year 3, Year 5 and Year 6 children will be collected will be collected from the playground.
A minimum of two members of staff will escort the children from school to the Club.
If a child is booked into the Club but is not at the collection point, we will check whether the child was present at school that day. If the whereabouts of the child is not known, staff will immediately inform the designated contact at the school and ask the school to implement its Missing Child policy.
Arrivals
Our staff will greet each child warmly on their arrival at the Club and will record the child’s attendance in the daily register straightaway, including the time of arrival.
Departures
Staff will ensure that parents or carers sign children out before they leave, including the time of collection.
Children are collected by an adult who has been authorised to do so on their registration form.
In exceptional circumstances, if the parent requires another person who is not listed on the registration form to collect their child, the child’s parents or carers must inform the Club in advance and provide a description of the person and a password that they will use. If the manager has any concerns regarding the person collecting he/she will contact the main parent or carer for confirmation.
The parent or carer must notify the Club if they will be late collecting their child. If the Club is not informed, the Uncollected Children policy will be followed.
Children over the age of eight will only be allowed to leave the Club alone at the end of the session if the Club has discussed this with the child’s parents and has received their written consent.
Children below the age of eight will not be allowed to leave the Club unaccompanied.
Absences
If a child is going to be absent from a session, parents must notify the Club in advance.
If a child is absent without explanation, staff will contact the parents or carers and the school to check where the child should be. If staff still have concerns about the child’s whereabouts after attempts to contact the parents and the school the manager will contact the police.
The Club will try to discover the causes of prolonged and unexplained absences. Regular absences could indicate that a child or their family might need additional support.
Arrivals and Departures
Vibrant Minds After School Club recognises the importance of having robust systems in place to ensure the safe arrival and departure of the children in our care.
The manager will ensure that an accurate record is kept of all children in the Club, and that any arrivals or departures are recorded in the register. The register is kept in an accessible location on the premises at all times. In addition we conduct regular headcounts during the session.
Escorting children to the Club
The Club and school have a clear agreement concerning the transfer of responsibility for children’s safety.
We have risk assessed the route used to escort children to the Club and review it regularly.
The school and the Club keep an identical register of children who require escorting between locations which is updated daily.
Reception, Year 1, Year 2 and Year 4 children will be collected directly from their classrooms by Vibrant Minds. Year 3, Year 5 and Year 6 children will be collected will be collected from the playground.
A minimum of two members of staff will escort the children from school to the Club.
If a child is booked into the Club but is not at the collection point, we will check whether the child was present at school that day. If the whereabouts of the child is not known, staff will immediately inform the designated contact at the school and ask the school to implement its Missing Child policy.
Arrivals
Our staff will greet each child warmly on their arrival at the Club and will record the child’s attendance in the daily register straightaway, including the time of arrival.
Departures
Staff will ensure that parents or carers sign children out before they leave, including the time of collection.
Children are collected by an adult who has been authorised to do so on their registration form.
In exceptional circumstances, if the parent requires another person who is not listed on the registration form to collect their child, the child’s parents or carers must inform the Club in advance and provide a description of the person and a password that they will use. If the manager has any concerns regarding the person collecting he/she will contact the main parent or carer for confirmation.
The parent or carer must notify the Club if they will be late collecting their child. If the Club is not informed, the Uncollected Children policy will be followed.
Children over the age of eight will only be allowed to leave the Club alone at the end of the session if the Club has discussed this with the child’s parents and has received their written consent.
Children below the age of eight will not be allowed to leave the Club unaccompanied.
Absences
If a child is going to be absent from a session, parents must notify the Club in advance.
If a child is absent without explanation, staff will contact the parents or carers and the school to check where the child should be. If staff still have concerns about the child’s whereabouts after attempts to contact the parents and the school the manager will contact the police.
The Club will try to discover the causes of prolonged and unexplained absences. Regular absences could indicate that a child or their family might need additional support.
Arrivals and Departures
Vibrant Minds After School Club recognises the importance of having robust systems in place to ensure the safe arrival and departure of the children in our care.
The manager will ensure that an accurate record is kept of all children in the Club, and that any arrivals or departures are recorded in the register. The register is kept in an accessible location on the premises at all times. In addition we conduct regular headcounts during the session.
Escorting children to the Club
The Club and school have a clear agreement concerning the transfer of responsibility for children’s safety.
We have risk assessed the route used to escort children to the Club and review it regularly.
The school and the Club keep an identical register of children who require escorting between locations which is updated daily.
Reception, Year 1, Year 2 and Year 4 children will be collected directly from their classrooms by Vibrant Minds. Year 3, Year 5 and Year 6 children will be collected will be collected from the playground.
A minimum of two members of staff will escort the children from school to the Club.
If a child is booked into the Club but is not at the collection point, we will check whether the child was present at school that day. If the whereabouts of the child is not known, staff will immediately inform the designated contact at the school and ask the school to implement its Missing Child policy.
Arrivals
Our staff will greet each child warmly on their arrival at the Club and will record the child’s attendance in the daily register straightaway, including the time of arrival.
Departures
Staff will ensure that parents or carers sign children out before they leave, including the time of collection.
Children are collected by an adult who has been authorised to do so on their registration form.
In exceptional circumstances, if the parent requires another person who is not listed on the registration form to collect their child, the child’s parents or carers must inform the Club in advance and provide a description of the person and a password that they will use. If the manager has any concerns regarding the person collecting he/she will contact the main parent or carer for confirmation.
The parent or carer must notify the Club if they will be late collecting their child. If the Club is not informed, the Uncollected Children policy will be followed.
Children over the age of eight will only be allowed to leave the Club alone at the end of the session if the Club has discussed this with the child’s parents and has received their written consent.
Children below the age of eight will not be allowed to leave the Club unaccompanied.
Absences
If a child is going to be absent from a session, parents must notify the Club in advance.
If a child is absent without explanation, staff will contact the parents or carers and the school to check where the child should be. If staff still have concerns about the child’s whereabouts after attempts to contact the parents and the school the manager will contact the police.
The Club will try to discover the causes of prolonged and unexplained absences. Regular absences could indicate that a child or their family might need additional support.
Behaviour Management Policy
Vibrant Minds After School Club uses effective behaviour management strategies to promote the welfare and enjoyment of children attending the Club. Working in partnership with parents, we aim to manage behaviour using clear, consistent and positive strategies. The Club rules are clearly displayed at every session, and are discussed regularly.
Whilst at Vibrant Minds After School Club we expect children to:
Use socially acceptable behaviour
Comply with the Club rules, which are compiled by the children attending the club
Respect one another, accepting differences of race, gender, ability, age and religion
Develop their independence by maintaining self-discipline
Choose and participate in a variety of activities
Ask for help if needed
Enjoy their time at the Club.
Encouraging positive behaviour
At Vibrant Minds After School Club positive behaviour is encouraged by:
Staff acting as positive role models
Praising appropriate behaviour
Sticker rewards
Informing parents about individual achievements
Offering a variety of play opportunities to meet the needs of children attending the Club.
It is inevitable that as children develop and learn, there are times when they need support and guidance to understand that their behaviour is not acceptable. Staff at the Club will try to determine the cause or triggers of the inappropriate behaviour to prevent the situation from recurring.
Dealing with inappropriate behaviour
Challenging behaviour will be addressed in a calm, firm and positive manner.
In the first instance, the child will be temporarily removed from the activity.
Staff will discuss why the behaviour displayed is deemed inappropriate.
Staff will give the child an opportunity to explain their behaviour, to help prevent a recurrence.
Staff will encourage and facilitate mediation between children to try to resolve conflicts through discussion and negotiation.
If the inappropriate behaviour appears to be as a result of boredom, staff will consult with the child to find activities that more fully engage them.
Staff will consult with parents to formulate clear strategies for dealing with persistent inappropriate behaviour.
We will not threaten any punishment that could adversely affect a child’s well-being (eg withdrawal of food or drink).
If after consultation with parents and the implementation of behaviour management strategies, a child continues to display inappropriate behaviour, the Club may decide to exclude the child in accordance with our Suspensions and Exclusions policy. The reasons and processes involved will be clearly explained to the child.
Physical intervention
Physical intervention will only be used as a last resort, when staff believe that action is necessary to prevent injury to the child or others, or to prevent significant damage to equipment or property. If a member of staff has to physically restrain a child, the manager will be notified and an Incident record will be completed. The incident will be discussed with the parent or carer as soon as possible.
If staff are not confident about their ability to contain a situation, they should call the manager or, in extreme cases, the police.
All serious incidents will be recorded on an Incident record and kept in the child’s file. This may be used to build a pattern of behaviour, which may indicate an underlying cause. If a pattern of incidents indicates possible abuse, we will implement child protection procedures in accordance with our Safeguarding policy.
Corporal punishment
Corporal punishment or the threat of corporal punishment will never be used at the Club.
We will take all reasonable steps to ensure that no child who attends our Club receives corporal punishment from any person who cares for or is in regular contact with the child, or from any other person on our premises.
Behaviour Management Policy
Vibrant Minds After School Club uses effective behaviour management strategies to promote the welfare and enjoyment of children attending the Club. Working in partnership with parents, we aim to manage behaviour using clear, consistent and positive strategies. The Club rules are clearly displayed at every session, and are discussed regularly.
Whilst at Vibrant Minds After School Club we expect children to:
Use socially acceptable behaviour
Comply with the Club rules, which are compiled by the children attending the club
Respect one another, accepting differences of race, gender, ability, age and religion
Develop their independence by maintaining self-discipline
Choose and participate in a variety of activities
Ask for help if needed
Enjoy their time at the Club.
Encouraging positive behaviour
At Vibrant Minds After School Club positive behaviour is encouraged by:
Staff acting as positive role models
Praising appropriate behaviour
Sticker rewards
Informing parents about individual achievements
Offering a variety of play opportunities to meet the needs of children attending the Club.
It is inevitable that as children develop and learn, there are times when they need support and guidance to understand that their behaviour is not acceptable. Staff at the Club will try to determine the cause or triggers of the inappropriate behaviour to prevent the situation from recurring.
Dealing with inappropriate behaviour
Challenging behaviour will be addressed in a calm, firm and positive manner.
In the first instance, the child will be temporarily removed from the activity.
Staff will discuss why the behaviour displayed is deemed inappropriate.
Staff will give the child an opportunity to explain their behaviour, to help prevent a recurrence.
Staff will encourage and facilitate mediation between children to try to resolve conflicts through discussion and negotiation.
If the inappropriate behaviour appears to be as a result of boredom, staff will consult with the child to find activities that more fully engage them.
Staff will consult with parents to formulate clear strategies for dealing with persistent inappropriate behaviour.
We will not threaten any punishment that could adversely affect a child’s well-being (eg withdrawal of food or drink).
If after consultation with parents and the implementation of behaviour management strategies, a child continues to display inappropriate behaviour, the Club may decide to exclude the child in accordance with our Suspensions and Exclusions policy. The reasons and processes involved will be clearly explained to the child.
Physical intervention
Physical intervention will only be used as a last resort, when staff believe that action is necessary to prevent injury to the child or others, or to prevent significant damage to equipment or property. If a member of staff has to physically restrain a child, the manager will be notified and an Incident record will be completed. The incident will be discussed with the parent or carer as soon as possible.
If staff are not confident about their ability to contain a situation, they should call the manager or, in extreme cases, the police.
All serious incidents will be recorded on an Incident record and kept in the child’s file. This may be used to build a pattern of behaviour, which may indicate an underlying cause. If a pattern of incidents indicates possible abuse, we will implement child protection procedures in accordance with our Safeguarding policy.
Corporal punishment
Corporal punishment or the threat of corporal punishment will never be used at the Club.
We will take all reasonable steps to ensure that no child who attends our Club receives corporal punishment from any person who cares for or is in regular contact with the child, or from any other person on our premises.
Behaviour Management Policy
Vibrant Minds After School Club uses effective behaviour management strategies to promote the welfare and enjoyment of children attending the Club. Working in partnership with parents, we aim to manage behaviour using clear, consistent and positive strategies. The Club rules are clearly displayed at every session, and are discussed regularly.
Whilst at Vibrant Minds After School Club we expect children to:
Use socially acceptable behaviour
Comply with the Club rules, which are compiled by the children attending the club
Respect one another, accepting differences of race, gender, ability, age and religion
Develop their independence by maintaining self-discipline
Choose and participate in a variety of activities
Ask for help if needed
Enjoy their time at the Club.
Encouraging positive behaviour
At Vibrant Minds After School Club positive behaviour is encouraged by:
Staff acting as positive role models
Praising appropriate behaviour
Sticker rewards
Informing parents about individual achievements
Offering a variety of play opportunities to meet the needs of children attending the Club.
It is inevitable that as children develop and learn, there are times when they need support and guidance to understand that their behaviour is not acceptable. Staff at the Club will try to determine the cause or triggers of the inappropriate behaviour to prevent the situation from recurring.
Dealing with inappropriate behaviour
Challenging behaviour will be addressed in a calm, firm and positive manner.
In the first instance, the child will be temporarily removed from the activity.
Staff will discuss why the behaviour displayed is deemed inappropriate.
Staff will give the child an opportunity to explain their behaviour, to help prevent a recurrence.
Staff will encourage and facilitate mediation between children to try to resolve conflicts through discussion and negotiation.
If the inappropriate behaviour appears to be as a result of boredom, staff will consult with the child to find activities that more fully engage them.
Staff will consult with parents to formulate clear strategies for dealing with persistent inappropriate behaviour.
We will not threaten any punishment that could adversely affect a child’s well-being (eg withdrawal of food or drink).
If after consultation with parents and the implementation of behaviour management strategies, a child continues to display inappropriate behaviour, the Club may decide to exclude the child in accordance with our Suspensions and Exclusions policy. The reasons and processes involved will be clearly explained to the child.
Physical intervention
Physical intervention will only be used as a last resort, when staff believe that action is necessary to prevent injury to the child or others, or to prevent significant damage to equipment or property. If a member of staff has to physically restrain a child, the manager will be notified and an Incident record will be completed. The incident will be discussed with the parent or carer as soon as possible.
If staff are not confident about their ability to contain a situation, they should call the manager or, in extreme cases, the police.
All serious incidents will be recorded on an Incident record and kept in the child’s file. This may be used to build a pattern of behaviour, which may indicate an underlying cause. If a pattern of incidents indicates possible abuse, we will implement child protection procedures in accordance with our Safeguarding policy.
Corporal punishment
Corporal punishment or the threat of corporal punishment will never be used at the Club.
We will take all reasonable steps to ensure that no child who attends our Club receives corporal punishment from any person who cares for or is in regular contact with the child, or from any other person on our premises.
Child Induction Policy
When children first join Vibrant Minds After School Club they will be allowed to settle in at their own pace.
We encourage parents or carers to visit the premises with their children shortly before they are due to start. This gives the children the opportunity to look around the Club and ask any questions. It also gives parents the opportunity to complete the necessary paperwork for registration with the Club if this has not yet been done.
If necessary, parents or carers may stay with their children during the first week to help them settle in.
Induction for new children
The new child will be introduced to all members of staff and informed about any other regular visitors to the club.
EYFS children and their parents will be introduced to their key workers.
The Club’s activities, rules and routines, such as snacks, signing in and signing out, will be explained.
The child will be shown around the Club and told where they can and cannot go.
The fire evacuation procedure and the locations of all fire exits will be explained.
The child will be introduced to the other children at the Club and allocated a ‘buddy’ who will assist them with finding their way around and involving them in activities.
Staff will keep a close eye on the new child and will ensure that they are happy, engaged and feel secure in the Club environment.
If a child seems to be taking an unusually long time to settle in, this will be discussed with their parents or carers to see what can be done to make the transition easier.
Child Induction Policy
When children first join Vibrant Minds After School Club they will be allowed to settle in at their own pace.
We encourage parents or carers to visit the premises with their children shortly before they are due to start. This gives the children the opportunity to look around the Club and ask any questions. It also gives parents the opportunity to complete the necessary paperwork for registration with the Club if this has not yet been done.
If necessary, parents or carers may stay with their children during the first week to help them settle in.
Induction for new children
The new child will be introduced to all members of staff and informed about any other regular visitors to the club.
EYFS children and their parents will be introduced to their key workers.
The Club’s activities, rules and routines, such as snacks, signing in and signing out, will be explained.
The child will be shown around the Club and told where they can and cannot go.
The fire evacuation procedure and the locations of all fire exits will be explained.
The child will be introduced to the other children at the Club and allocated a ‘buddy’ who will assist them with finding their way around and involving them in activities.
Staff will keep a close eye on the new child and will ensure that they are happy, engaged and feel secure in the Club environment.
If a child seems to be taking an unusually long time to settle in, this will be discussed with their parents or carers to see what can be done to make the transition easier.
Child Induction Policy
When children first join Vibrant Minds After School Club they will be allowed to settle in at their own pace.
We encourage parents or carers to visit the premises with their children shortly before they are due to start. This gives the children the opportunity to look around the Club and ask any questions. It also gives parents the opportunity to complete the necessary paperwork for registration with the Club if this has not yet been done.
If necessary, parents or carers may stay with their children during the first week to help them settle in.
Induction for new children
The new child will be introduced to all members of staff and informed about any other regular visitors to the club.
EYFS children and their parents will be introduced to their key workers.
The Club’s activities, rules and routines, such as snacks, signing in and signing out, will be explained.
The child will be shown around the Club and told where they can and cannot go.
The fire evacuation procedure and the locations of all fire exits will be explained.
The child will be introduced to the other children at the Club and allocated a ‘buddy’ who will assist them with finding their way around and involving them in activities.
Staff will keep a close eye on the new child and will ensure that they are happy, engaged and feel secure in the Club environment.
If a child seems to be taking an unusually long time to settle in, this will be discussed with their parents or carers to see what can be done to make the transition easier.
Complaints Policy
At Vibrant Minds After School Club, we aim to work in partnership with parents to deliver a high quality childcare service for everyone. If for any reason we fall short of this goal, we would like to be informed in order to amend our practices for the future. Our complaints policy is displayed on the premises at all times.
Records of all complaints are kept for at least three years. A summary of complaints is available for parents on request.
The manager is usually responsible for dealing with complaints. If the complaint is about the manager, the registered person or other senior member of staff will investigate the matter. Any complaints received about staff members will be recorded on an Incident log and a Complaints log will be completed. Any complaints made will be dealt with in the following manner:
Stage one
Complaints about aspects of Club activity:
The manager will discuss the matter informally with the parent or carer concerned and aim to reach a satisfactory resolution.
Complaints about an individual staff member:
If appropriate the parent will be encouraged to discuss the matter with staff concerned.
If the parent feels that this is not appropriate, the matter will be discussed with the manager, who will then discuss the complaint with the staff member and try to reach a satisfactory resolution.
Stage two
If it is impossible to reach a satisfactory resolution to the complaint through informal discussion, the parent or carer should put their complaint in writing to the manager. The manager will:
Acknowledge receipt of the letter within 7 days.
Investigate the matter and notify the complainant of the outcome within 28 days.
Send a full response in writing, to all relevant parties, including details of any recommended changes to be made to the Club’s practices or policies as a result of the complaint.
Meet relevant parties to discuss the Club’s response to the complaint, either together or on an individual basis.
If child protection issues are raised, the manager will refer the situation to the Club’s Child Protection Officer, who will then contact the Local Authority Designated Officer (LADO) and follow the procedures of the Safeguarding Children Policy. If a criminal act may have been committed, the manager will contact the police.
Making a complaint to Ofsted
Any parent or carer can submit a complaint to Ofsted about Vibrant Minds After School Club, at any time. Ofsted will consider and investigate all complaints. Ofsted’s address is: Ofsted, Piccadilly Gate, Store Street, Manchester M1 2WD
Telephone:
0300 123 1231 (general enquiries)
0300 123 4666 (complaints)
Complaints Policy
At Vibrant Minds After School Club, we aim to work in partnership with parents to deliver a high quality childcare service for everyone. If for any reason we fall short of this goal, we would like to be informed in order to amend our practices for the future. Our complaints policy is displayed on the premises at all times.
Records of all complaints are kept for at least three years. A summary of complaints is available for parents on request.
The manager is usually responsible for dealing with complaints. If the complaint is about the manager, the registered person or other senior member of staff will investigate the matter. Any complaints received about staff members will be recorded on an Incident log and a Complaints log will be completed. Any complaints made will be dealt with in the following manner:
Stage one
Complaints about aspects of Club activity:
The manager will discuss the matter informally with the parent or carer concerned and aim to reach a satisfactory resolution.
Complaints about an individual staff member:
If appropriate the parent will be encouraged to discuss the matter with staff concerned.
If the parent feels that this is not appropriate, the matter will be discussed with the manager, who will then discuss the complaint with the staff member and try to reach a satisfactory resolution.
Stage two
If it is impossible to reach a satisfactory resolution to the complaint through informal discussion, the parent or carer should put their complaint in writing to the manager. The manager will:
Acknowledge receipt of the letter within 7 days.
Investigate the matter and notify the complainant of the outcome within 28 days.
Send a full response in writing, to all relevant parties, including details of any recommended changes to be made to the Club’s practices or policies as a result of the complaint.
Meet relevant parties to discuss the Club’s response to the complaint, either together or on an individual basis.
If child protection issues are raised, the manager will refer the situation to the Club’s Child Protection Officer, who will then contact the Local Authority Designated Officer (LADO) and follow the procedures of the Safeguarding Children Policy. If a criminal act may have been committed, the manager will contact the police.
Making a complaint to Ofsted
Any parent or carer can submit a complaint to Ofsted about Vibrant Minds After School Club, at any time. Ofsted will consider and investigate all complaints. Ofsted’s address is: Ofsted, Piccadilly Gate, Store Street, Manchester M1 2WD
Telephone:
0300 123 1231 (general enquiries)
0300 123 4666 (complaints)
Complaints Policy
At Vibrant Minds After School Club, we aim to work in partnership with parents to deliver a high quality childcare service for everyone. If for any reason we fall short of this goal, we would like to be informed in order to amend our practices for the future. Our complaints policy is displayed on the premises at all times.
Records of all complaints are kept for at least three years. A summary of complaints is available for parents on request.
The manager is usually responsible for dealing with complaints. If the complaint is about the manager, the registered person or other senior member of staff will investigate the matter. Any complaints received about staff members will be recorded on an Incident log and a Complaints log will be completed. Any complaints made will be dealt with in the following manner:
Stage one
Complaints about aspects of Club activity:
The manager will discuss the matter informally with the parent or carer concerned and aim to reach a satisfactory resolution.
Complaints about an individual staff member:
If appropriate the parent will be encouraged to discuss the matter with staff concerned.
If the parent feels that this is not appropriate, the matter will be discussed with the manager, who will then discuss the complaint with the staff member and try to reach a satisfactory resolution.
Stage two
If it is impossible to reach a satisfactory resolution to the complaint through informal discussion, the parent or carer should put their complaint in writing to the manager. The manager will:
Acknowledge receipt of the letter within 7 days.
Investigate the matter and notify the complainant of the outcome within 28 days.
Send a full response in writing, to all relevant parties, including details of any recommended changes to be made to the Club’s practices or policies as a result of the complaint.
Meet relevant parties to discuss the Club’s response to the complaint, either together or on an individual basis.
If child protection issues are raised, the manager will refer the situation to the Club’s Child Protection Officer, who will then contact the Local Authority Designated Officer (LADO) and follow the procedures of the Safeguarding Children Policy. If a criminal act may have been committed, the manager will contact the police.
Making a complaint to Ofsted
Any parent or carer can submit a complaint to Ofsted about Vibrant Minds After School Club, at any time. Ofsted will consider and investigate all complaints. Ofsted’s address is: Ofsted, Piccadilly Gate, Store Street, Manchester M1 2WD
Telephone:
0300 123 1231 (general enquiries)
0300 123 4666 (complaints)
Health and Safety Policy
Vibrant Minds After School Club considers health and safety to be of utmost importance. We comply with The Health and Safety at Work Act 1974 and the Workplace (Health, Safety and Welfare) Regulations 1992 at all times.
The Club has appropriate insurance cover, including employer’s liability insurance and public liability insurance.
Each member of staff follows the Club’s Health and Safety policy and is responsible for:
Maintaining a safe environment
Taking reasonable care for the health and safety of themselves and others attending the Club
Reporting all accidents and incidents which have caused injury or damage or may do so in the future
Undertaking relevant health and safety training when required to do so by the manager.
Any member of staff who disregards safety instructions or recognised safe practices will be subject to disciplinary procedures.
Responsibilities of the registered person
The registered person for the setting holds ultimate responsibility and liability for the safe operation of the Club. The registered person will ensure that:
The Club’s designated health and safety officer is [insert staff name]
All staff receive information on health and safety matters, and receive training where necessary
The Health and Safety policy and procedures are reviewed regularly
Staff understand and follow health and safety procedures
Resources are provided to meet the Club’s health and safety responsibilities
All accidents, incidents and dangerous occurrences are properly reported and recorded. This includes informing Ofsted, child protection agencies and the Health and Safety Executive under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995) where appropriate.
All reported accidents, incidents and dangerous occurrences are reviewed, so that preventative measures can be taken.
Responsibilities of the manager
The Club’s manager is responsible for ensuring that at each session:
Premises are clean, well lit, adequately ventilated and maintained at an appropriate temperature
The premises are used by and solely available to the Club during opening hours All the Club’s equipment is safely and securely stored
Children are only allowed in the kitchen if properly supervised (eg for a cooking activity)
A working telephone is available on the premises at all times
Chemicals and cleaning materials are stored appropriately, and in accordance with COSHH data sheets.
External pathways are cleared in severe weather
Daily environment checks are carried out in accordance with our Risk Assessment policy.
Security
Children are not allowed to leave the Club premises during the session unless prior permission has been given by the parents (for example, to attend other extra-curricular activities).
During Club sessions staff monitor the entrances and exits to the premises throughout the session.
All visitors to the Club must sign the Visitor Log and give the reason for their visit. Visitors will never be left alone with the children.
Security procedures will be regularly reviewed by the manager, in consultation with staff and parents.
Toys and equipment
All furniture, toys and equipment are kept clean, well maintained and in good repair. We select toys, equipment and resources with care, and we carry out risk assessments before the children are allowed to use them. Broken toys and equipment are disposed of promptly.
We ensure that any flammable equipment is stored safely.
Food and personal hygiene
Staff at Vibrant Minds After School Club maintain high standards of personal hygiene, and take all practicable steps to prevent and control the spread of infection.
A generally clean environment is maintained at all times.
Toilets are cleaned daily and soap and hand drying facilities are always available.
Staff are trained in food hygiene and follow appropriate guidelines.
Waste is disposed of safely and all bins are kept covered.
Staff ensure that children wash their hands before handling food or drink and after using the toilet.
Cuts and abrasions (whether on children or staff) are kept covered.
Dealing with body fluids
Spillages of blood, vomit, urine and faeces will be cleaned up immediately in accordance with our Intimate Care policy.
Staffing levels
Staff ratios and levels of supervision are always appropriate to the number, ages and abilities of the children present, and to the risks associated with the activities being undertaken. A minimum of two members of staff are on duty at any time.
Health and Safety Policy
Vibrant Minds After School Club considers health and safety to be of utmost importance. We comply with The Health and Safety at Work Act 1974 and the Workplace (Health, Safety and Welfare) Regulations 1992 at all times.
The Club has appropriate insurance cover, including employer’s liability insurance and public liability insurance.
Each member of staff follows the Club’s Health and Safety policy and is responsible for:
Maintaining a safe environment
Taking reasonable care for the health and safety of themselves and others attending the Club
Reporting all accidents and incidents which have caused injury or damage or may do so in the future
Undertaking relevant health and safety training when required to do so by the manager.
Any member of staff who disregards safety instructions or recognised safe practices will be subject to disciplinary procedures.
Responsibilities of the registered person
The registered person for the setting holds ultimate responsibility and liability for the safe operation of the Club. The registered person will ensure that:
The Club’s designated health and safety officer is [insert staff name]
All staff receive information on health and safety matters, and receive training where necessary
The Health and Safety policy and procedures are reviewed regularly
Staff understand and follow health and safety procedures
Resources are provided to meet the Club’s health and safety responsibilities
All accidents, incidents and dangerous occurrences are properly reported and recorded. This includes informing Ofsted, child protection agencies and the Health and Safety Executive under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995) where appropriate.
All reported accidents, incidents and dangerous occurrences are reviewed, so that preventative measures can be taken.
Responsibilities of the manager
The Club’s manager is responsible for ensuring that at each session:
Premises are clean, well lit, adequately ventilated and maintained at an appropriate temperature
The premises are used by and solely available to the Club during opening hours All the Club’s equipment is safely and securely stored
Children are only allowed in the kitchen if properly supervised (eg for a cooking activity)
A working telephone is available on the premises at all times
Chemicals and cleaning materials are stored appropriately, and in accordance with COSHH data sheets.
External pathways are cleared in severe weather
Daily environment checks are carried out in accordance with our Risk Assessment policy.
Security
Children are not allowed to leave the Club premises during the session unless prior permission has been given by the parents (for example, to attend other extra-curricular activities).
During Club sessions staff monitor the entrances and exits to the premises throughout the session.
All visitors to the Club must sign the Visitor Log and give the reason for their visit. Visitors will never be left alone with the children.
Security procedures will be regularly reviewed by the manager, in consultation with staff and parents.
Toys and equipment
All furniture, toys and equipment are kept clean, well maintained and in good repair. We select toys, equipment and resources with care, and we carry out risk assessments before the children are allowed to use them. Broken toys and equipment are disposed of promptly.
We ensure that any flammable equipment is stored safely.
Food and personal hygiene
Staff at Vibrant Minds After School Club maintain high standards of personal hygiene, and take all practicable steps to prevent and control the spread of infection.
A generally clean environment is maintained at all times.
Toilets are cleaned daily and soap and hand drying facilities are always available.
Staff are trained in food hygiene and follow appropriate guidelines.
Waste is disposed of safely and all bins are kept covered.
Staff ensure that children wash their hands before handling food or drink and after using the toilet.
Cuts and abrasions (whether on children or staff) are kept covered.
Dealing with body fluids
Spillages of blood, vomit, urine and faeces will be cleaned up immediately in accordance with our Intimate Care policy.
Staffing levels
Staff ratios and levels of supervision are always appropriate to the number, ages and abilities of the children present, and to the risks associated with the activities being undertaken. A minimum of two members of staff are on duty at any time.
Health and Safety Policy
Vibrant Minds After School Club considers health and safety to be of utmost importance. We comply with The Health and Safety at Work Act 1974 and the Workplace (Health, Safety and Welfare) Regulations 1992 at all times.
The Club has appropriate insurance cover, including employer’s liability insurance and public liability insurance.
Each member of staff follows the Club’s Health and Safety policy and is responsible for:
Maintaining a safe environment
Taking reasonable care for the health and safety of themselves and others attending the Club
Reporting all accidents and incidents which have caused injury or damage or may do so in the future
Undertaking relevant health and safety training when required to do so by the manager.
Any member of staff who disregards safety instructions or recognised safe practices will be subject to disciplinary procedures.
Responsibilities of the registered person
The registered person for the setting holds ultimate responsibility and liability for the safe operation of the Club. The registered person will ensure that:
The Club’s designated health and safety officer is [insert staff name]
All staff receive information on health and safety matters, and receive training where necessary
The Health and Safety policy and procedures are reviewed regularly
Staff understand and follow health and safety procedures
Resources are provided to meet the Club’s health and safety responsibilities
All accidents, incidents and dangerous occurrences are properly reported and recorded. This includes informing Ofsted, child protection agencies and the Health and Safety Executive under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995) where appropriate.
All reported accidents, incidents and dangerous occurrences are reviewed, so that preventative measures can be taken.
Responsibilities of the manager
The Club’s manager is responsible for ensuring that at each session:
Premises are clean, well lit, adequately ventilated and maintained at an appropriate temperature
The premises are used by and solely available to the Club during opening hours All the Club’s equipment is safely and securely stored
Children are only allowed in the kitchen if properly supervised (eg for a cooking activity)
A working telephone is available on the premises at all times
Chemicals and cleaning materials are stored appropriately, and in accordance with COSHH data sheets.
External pathways are cleared in severe weather
Daily environment checks are carried out in accordance with our Risk Assessment policy.
Security
Children are not allowed to leave the Club premises during the session unless prior permission has been given by the parents (for example, to attend other extra-curricular activities).
During Club sessions staff monitor the entrances and exits to the premises throughout the session.
All visitors to the Club must sign the Visitor Log and give the reason for their visit. Visitors will never be left alone with the children.
Security procedures will be regularly reviewed by the manager, in consultation with staff and parents.
Toys and equipment
All furniture, toys and equipment are kept clean, well maintained and in good repair. We select toys, equipment and resources with care, and we carry out risk assessments before the children are allowed to use them. Broken toys and equipment are disposed of promptly.
We ensure that any flammable equipment is stored safely.
Food and personal hygiene
Staff at Vibrant Minds After School Club maintain high standards of personal hygiene, and take all practicable steps to prevent and control the spread of infection.
A generally clean environment is maintained at all times.
Toilets are cleaned daily and soap and hand drying facilities are always available.
Staff are trained in food hygiene and follow appropriate guidelines.
Waste is disposed of safely and all bins are kept covered.
Staff ensure that children wash their hands before handling food or drink and after using the toilet.
Cuts and abrasions (whether on children or staff) are kept covered.
Dealing with body fluids
Spillages of blood, vomit, urine and faeces will be cleaned up immediately in accordance with our Intimate Care policy.
Staffing levels
Staff ratios and levels of supervision are always appropriate to the number, ages and abilities of the children present, and to the risks associated with the activities being undertaken. A minimum of two members of staff are on duty at any time.
Safeguarding Children Policy
Vibrant Minds ASC is committed to building a ‘culture of safety’ in which the children in our care are protected from abuse and harm. The Club will respond promptly and appropriately to all incidents or concerns of abuse that may occur. The Club’s child protection procedures comply with all relevant legislation and with guidance issued by the Local Safeguarding Children Board (LSCB).
The Club’s designated Child Protection Officer (CPO) is Donna Treguer. The CPO coordinates child protection issues and liaises with external agencies, eg Social Care, the LSCB and Ofsted.
Forms of child abuse and neglect
Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to injury or harm. An individual may abuse or neglect a child directly, or by failing to protect them from harm. Some forms of child abuse and neglect are listed below.
Emotional abuse is the persistent emotional maltreatment of a child so as to cause severe and persistent adverse effects on the child’s emotional development. It may involve making the child feel that they are worthless, unloved, or inadequate. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.
Physical abuse can involve hitting, shaking, throwing, poisoning, burning, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may be also caused when a parent or carer feigns the symptoms of, or deliberately causes, ill health to a child.
Sexual abuse involves forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. This can involve physical contact, or non-contact activities such as showing children sexual activities or encouraging them to behave in sexually inappropriate ways.
Neglect is the persistent failure to meet a child’s basic physical and emotional needs. It can involve a failure to provide adequate food, clothing and shelter, to protect a child from physical and emotional harm, to ensure adequate supervision or to allow access to medical treatment.
Signs of child abuse and neglect
Signs of possible abuse and neglect may include:
significant changes in a child's behaviour
deterioration in a child’s general well-being
unexplained bruising or marks
comments made by a child which give cause for concern
inappropriate behaviour displayed by other members of staff, or any other person. For example, inappropriate sexual comments, excessive one-to-one attention beyond the requirements of their role, or inappropriate sharing of image.
If abuse is suspected or disclosed
When a child makes a disclosure to a member of staff, that member of staff will:
Reassure the child that they were not to blame and were right to speak out
Listen to the child but not question them
Give reassurance that the staff member will take action
Record the incident as soon as possible (see Logging an incident on the next section).
If a member of staff witnesses or suspects abuse, they will record the incident straightaway. If a third party expresses concern that a child is being abused, we will encourage them to contact Social Care directly. If they will not do so, we will explain that the Club is obliged to and the incident will be logged accordingly.
Logging an incident
All information about the suspected abuse or disclosure will be recorded on the Logging a concern form as soon as possible after the event. The record should include:-
Date of the disclosure or of the incident causing concern.
Date and time at which the record was made.
Name and date of birth of the child involved.
A factual report of what happened. If recording a disclosure, you must use the child’s own words.
Name, signature and job title of the person making the record.
The record will be given to the Club’s CPO who will decide whether they need to contact Social Care or make a referral. All referrals to Social Care will be followed up in writing within 48 hours. If a member of staff thinks that the incident has not been dealt with properly, they may contact Social Care directly.
Allegations against staf
If anyone makes an allegation of child abuse against a member of staff:
The allegation will be recorded on an Incident record form. Any witnesses to the incident should sign and date the entry to confirm it.
The allegation must be reported to the Local Authority Designated Officer (LADO) and to Ofsted. The LADO will advise if other agencies, eg police, should be informed, and the Club will act upon their advice. Any telephone reports to the LADO will be followed up in writing within 48 hours.
Following advice from the LADO, it may be necessary to suspend the member of staff pending full investigation of the allegation.
If appropriate the Club will make a referral to the Disclosure and Barring Service.
Promoting awareness among staff
The Club promotes awareness of child abuse issues through its staff training. The Club ensures that:
Its designated CPO has relevant experience and receives appropriate training • Safe recruitment practices are followed for all new staff.
All staff have a copy of this Safeguarding Children policy, understand its contents and are vigilant to signs of abuse or neglect.
All staff are aware of their statutory requirements with regard to the disclosure or discovery of child abuse.
Staff are familiar with the Safeguarding File which is kept at Vibrant Minds After School Club, Britannia Village Hall, 65 Evelyn Road, London E16 1TU.
Its procedures are in line with the guidance in ‘Working Together to Safeguard Children (2013)’ and that staff are familiar with the ‘What To Do If You’re Worried A Child Is Being Abused’ flowchart.
Use of mobile phones and cameras
Photographs will only be taken of children with their parents’ permission. Only the club camera will be used to take photographs of children at the Club, except with the express permission of the manager. Neither staff nor children may use their mobile phones to take photographs at the Club.
Contact numbers
Children’s Triage Service: 020 3373 4600
Out of hours contact: TBC
LADO, Local Authority Designated Officer: TBC
Local Safeguarding Children Board: 020 3373 1356
Ofsted: 0300 123 1231
Police, Royal Docks: 020 8721 2582
NSPCC: 0808 800 500
Safeguarding Children Policy
Vibrant Minds ASC is committed to building a ‘culture of safety’ in which the children in our care are protected from abuse and harm. The Club will respond promptly and appropriately to all incidents or concerns of abuse that may occur. The Club’s child protection procedures comply with all relevant legislation and with guidance issued by the Local Safeguarding Children Board (LSCB).
The Club’s designated Child Protection Officer (CPO) is Donna Treguer. The CPO coordinates child protection issues and liaises with external agencies, eg Social Care, the LSCB and Ofsted.
Forms of child abuse and neglect
Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to injury or harm. An individual may abuse or neglect a child directly, or by failing to protect them from harm. Some forms of child abuse and neglect are listed below.
Emotional abuse is the persistent emotional maltreatment of a child so as to cause severe and persistent adverse effects on the child’s emotional development. It may involve making the child feel that they are worthless, unloved, or inadequate. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.
Physical abuse can involve hitting, shaking, throwing, poisoning, burning, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may be also caused when a parent or carer feigns the symptoms of, or deliberately causes, ill health to a child.
Sexual abuse involves forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. This can involve physical contact, or non-contact activities such as showing children sexual activities or encouraging them to behave in sexually inappropriate ways.
Neglect is the persistent failure to meet a child’s basic physical and emotional needs. It can involve a failure to provide adequate food, clothing and shelter, to protect a child from physical and emotional harm, to ensure adequate supervision or to allow access to medical treatment.
Signs of child abuse and neglect
Signs of possible abuse and neglect may include:
significant changes in a child's behaviour
deterioration in a child’s general well-being
unexplained bruising or marks
comments made by a child which give cause for concern
inappropriate behaviour displayed by other members of staff, or any other person. For example, inappropriate sexual comments, excessive one-to-one attention beyond the requirements of their role, or inappropriate sharing of image.
If abuse is suspected or disclosed
When a child makes a disclosure to a member of staff, that member of staff will:
Reassure the child that they were not to blame and were right to speak out
Listen to the child but not question them
Give reassurance that the staff member will take action
Record the incident as soon as possible (see Logging an incident on the next section).
If a member of staff witnesses or suspects abuse, they will record the incident straightaway. If a third party expresses concern that a child is being abused, we will encourage them to contact Social Care directly. If they will not do so, we will explain that the Club is obliged to and the incident will be logged accordingly.
Logging an incident
All information about the suspected abuse or disclosure will be recorded on the Logging a concern form as soon as possible after the event. The record should include:-
Date of the disclosure or of the incident causing concern.
Date and time at which the record was made.
Name and date of birth of the child involved.
A factual report of what happened. If recording a disclosure, you must use the child’s own words.
Name, signature and job title of the person making the record.
The record will be given to the Club’s CPO who will decide whether they need to contact Social Care or make a referral. All referrals to Social Care will be followed up in writing within 48 hours. If a member of staff thinks that the incident has not been dealt with properly, they may contact Social Care directly.
Allegations against staf
If anyone makes an allegation of child abuse against a member of staff:
The allegation will be recorded on an Incident record form. Any witnesses to the incident should sign and date the entry to confirm it.
The allegation must be reported to the Local Authority Designated Officer (LADO) and to Ofsted. The LADO will advise if other agencies, eg police, should be informed, and the Club will act upon their advice. Any telephone reports to the LADO will be followed up in writing within 48 hours.
Following advice from the LADO, it may be necessary to suspend the member of staff pending full investigation of the allegation.
If appropriate the Club will make a referral to the Disclosure and Barring Service.
Promoting awareness among staff
The Club promotes awareness of child abuse issues through its staff training. The Club ensures that:
Its designated CPO has relevant experience and receives appropriate training • Safe recruitment practices are followed for all new staff.
All staff have a copy of this Safeguarding Children policy, understand its contents and are vigilant to signs of abuse or neglect.
All staff are aware of their statutory requirements with regard to the disclosure or discovery of child abuse.
Staff are familiar with the Safeguarding File which is kept at Vibrant Minds After School Club, Britannia Village Hall, 65 Evelyn Road, London E16 1TU.
Its procedures are in line with the guidance in ‘Working Together to Safeguard Children (2013)’ and that staff are familiar with the ‘What To Do If You’re Worried A Child Is Being Abused’ flowchart.
Use of mobile phones and cameras
Photographs will only be taken of children with their parents’ permission. Only the club camera will be used to take photographs of children at the Club, except with the express permission of the manager. Neither staff nor children may use their mobile phones to take photographs at the Club.
Contact numbers
Children’s Triage Service: 020 3373 4600
Out of hours contact: TBC
LADO, Local Authority Designated Officer: TBC
Local Safeguarding Children Board: 020 3373 1356
Ofsted: 0300 123 1231
Police, Royal Docks: 020 8721 2582
NSPCC: 0808 800 500
Safeguarding Children Policy
Vibrant Minds ASC is committed to building a ‘culture of safety’ in which the children in our care are protected from abuse and harm. The Club will respond promptly and appropriately to all incidents or concerns of abuse that may occur. The Club’s child protection procedures comply with all relevant legislation and with guidance issued by the Local Safeguarding Children Board (LSCB).
The Club’s designated Child Protection Officer (CPO) is Donna Treguer. The CPO coordinates child protection issues and liaises with external agencies, eg Social Care, the LSCB and Ofsted.
Forms of child abuse and neglect
Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to injury or harm. An individual may abuse or neglect a child directly, or by failing to protect them from harm. Some forms of child abuse and neglect are listed below.
Emotional abuse is the persistent emotional maltreatment of a child so as to cause severe and persistent adverse effects on the child’s emotional development. It may involve making the child feel that they are worthless, unloved, or inadequate. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.
Physical abuse can involve hitting, shaking, throwing, poisoning, burning, drowning, suffocating or otherwise causing physical harm to a child. Physical harm may be also caused when a parent or carer feigns the symptoms of, or deliberately causes, ill health to a child.
Sexual abuse involves forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. This can involve physical contact, or non-contact activities such as showing children sexual activities or encouraging them to behave in sexually inappropriate ways.
Neglect is the persistent failure to meet a child’s basic physical and emotional needs. It can involve a failure to provide adequate food, clothing and shelter, to protect a child from physical and emotional harm, to ensure adequate supervision or to allow access to medical treatment.
Signs of child abuse and neglect
Signs of possible abuse and neglect may include:
significant changes in a child's behaviour
deterioration in a child’s general well-being
unexplained bruising or marks
comments made by a child which give cause for concern
inappropriate behaviour displayed by other members of staff, or any other person. For example, inappropriate sexual comments, excessive one-to-one attention beyond the requirements of their role, or inappropriate sharing of image.
If abuse is suspected or disclosed
When a child makes a disclosure to a member of staff, that member of staff will:
Reassure the child that they were not to blame and were right to speak out
Listen to the child but not question them
Give reassurance that the staff member will take action
Record the incident as soon as possible (see Logging an incident on the next section).
If a member of staff witnesses or suspects abuse, they will record the incident straightaway. If a third party expresses concern that a child is being abused, we will encourage them to contact Social Care directly. If they will not do so, we will explain that the Club is obliged to and the incident will be logged accordingly.
Logging an incident
All information about the suspected abuse or disclosure will be recorded on the Logging a concern form as soon as possible after the event. The record should include:-
Date of the disclosure or of the incident causing concern.
Date and time at which the record was made.
Name and date of birth of the child involved.
A factual report of what happened. If recording a disclosure, you must use the child’s own words.
Name, signature and job title of the person making the record.
The record will be given to the Club’s CPO who will decide whether they need to contact Social Care or make a referral. All referrals to Social Care will be followed up in writing within 48 hours. If a member of staff thinks that the incident has not been dealt with properly, they may contact Social Care directly.
Allegations against staf
If anyone makes an allegation of child abuse against a member of staff:
The allegation will be recorded on an Incident record form. Any witnesses to the incident should sign and date the entry to confirm it.
The allegation must be reported to the Local Authority Designated Officer (LADO) and to Ofsted. The LADO will advise if other agencies, eg police, should be informed, and the Club will act upon their advice. Any telephone reports to the LADO will be followed up in writing within 48 hours.
Following advice from the LADO, it may be necessary to suspend the member of staff pending full investigation of the allegation.
If appropriate the Club will make a referral to the Disclosure and Barring Service.
Promoting awareness among staff
The Club promotes awareness of child abuse issues through its staff training. The Club ensures that:
Its designated CPO has relevant experience and receives appropriate training • Safe recruitment practices are followed for all new staff.
All staff have a copy of this Safeguarding Children policy, understand its contents and are vigilant to signs of abuse or neglect.
All staff are aware of their statutory requirements with regard to the disclosure or discovery of child abuse.
Staff are familiar with the Safeguarding File which is kept at Vibrant Minds After School Club, Britannia Village Hall, 65 Evelyn Road, London E16 1TU.
Its procedures are in line with the guidance in ‘Working Together to Safeguard Children (2013)’ and that staff are familiar with the ‘What To Do If You’re Worried A Child Is Being Abused’ flowchart.
Use of mobile phones and cameras
Photographs will only be taken of children with their parents’ permission. Only the club camera will be used to take photographs of children at the Club, except with the express permission of the manager. Neither staff nor children may use their mobile phones to take photographs at the Club.
Contact numbers
Children’s Triage Service: 020 3373 4600
Out of hours contact: TBC
LADO, Local Authority Designated Officer: TBC
Local Safeguarding Children Board: 020 3373 1356
Ofsted: 0300 123 1231
Police, Royal Docks: 020 8721 2582
NSPCC: 0808 800 500